CSOs that attended the workshop formed a macro team which will have the
responsibility of monitoring poverty and PRSP at national (MACRO) level. The following
criteria was used to elect the team. Five (5) members were elected from the five (05)
zones as catecogorised according to the Local Government Reform Programme phase I. The
zones are Coast comprising of Dar es Salaam and Coast regions, Lake Zone, comprising of
Mwanza, Kagera, Shinyanga regions; Northern Zone, comprising of Arusha, Kilimanjaro
regions, Central Zone, comprising of Dodoma and Singida regions and Southern Zone, which
comprises Mbeya, Iringa, and Rukwa regions. The five CSOs from other zones joined the
group of five CSOs which were appointed by the TCDD Secretariat based on their comparative
advantage of doing work of this nature. These include the Hakikazi catalyst from Arusha,
Tanzania Council on Social Development (TACOSODE) of Dar es Salaam, Maarifa ni
Ufunguo/TEN/MET from Kilimanjaro, the Mwalimu Nyerere Foundation of Dar es Salaam and
Women Research and Documentation Project (WRDP) from Dar es Salaam. WRDP has vast
experience in undertaking research, also most of its members are academicians endowed with
analytical skills, Haki Kazi Catalyst's Director was among the first people to take the
initiatives of mobilizing CSO to unite their efforts towards debt, poverty and PRSP, also
currently they are trying to translate PRSP into a language which can be understood by
average Tanzanians and make it user friendly, the Mwalimu Nyerere Foundation was founded
by the former President of Tanzania, The Late Mwalimu Julius Nyerere, who was a strong
advocate of debt cancellation and poverty reduction. TACOSODE has been in the forefront of
TCDDs work since its inception. Maarifa, under TEN/MET have vast experience in lobbying
and advocacy in the education sector. They have researched extensively in the area of
education. Haki Kazi Catalyst was proposed to be the chair of the Macro Team. The
participants endorsed the proposal unanimously. Save the Children Fund (International),
Oxfam GB and Concern Worldwide were also proposed to be Resource Organisation that will
backstop the Macro Team with required capacity as appropriate.
The Macro term from the Zones comprises of:-
KENNAPA - Northen Zone (Kiteto) District are:
Kisarawe Intermediary Gender Network (IGN) - Coastal Zone (Kisarawe
Samaritan - Kasulu Organistion (SEKO)- Lake Zone (Kasulu District)
Tanzania Home Economics Assocation (TAHEA) - Southern Zone (Mbeya
Union of Non-Governmental Organization (UNGO) - Central Zone (Mpwapwa
The Macro team will be meeting quarterly, or from time to time as need
arises. This team is independent from the four (04) groups of the Government led Poverty
Monitoring System. It will be meeting separately as a CSO Technical Working Group.
Each CSO from the 38 districts involved in phase I of the Local Government
Reform Programme who attended the workshop was charged with the responsibility of
spearheading the formation of district monitoring teams in their respective districts.
The following procedures was agreed as the guideline on how this monitoring will be
carried out at the District level.
When participants arrive back to their duty stations, they have to inform
their organizations about what transpired at the Dar es Salaam workshop and agree on how
to carry the process forward as an organization. After this the second step is for this
CSO to call the meeting of other CSOs in the district, and inform/provide feedback to them
on the whole initiative of civil society participation in monitoring poverty and the PRSP.
In that meeting, CSOs will have an opportunity to discuss district PRSP monitoring
strategies and form CSOs monitoring teams which will be elected by the district CSO
network. Also elected will be the Chair, Secretary and Treasurer of the monitoring teams,
which are to come from different CSOs with a comparative advantage of performing those
After forming district monitoring team(s), each team will introduce itself to district
authorities. The team will introduce its mission and objective of monitoring poverty and
PRSP at district level. This introduction mission can be done in number of ways, depending
on the specific context. The team can pay a visit to the authorities, write an
introduction letter, produce a press release etc. CSOs can also publish their PRSP
monitoring objectives and disseminate them through newspapers and newsletters.
Before district monitoring team(s) embark on anything, a brief training on how poverty
monitoring will be done has to be conducted. The main facilitator of this training has to
be the person who attended this workshop. During that training, among other things, they
will select a PRSP priority sectors that will be monitored in a particular District, i.e.
basic health, rural water supply, rural roads, primary education, agricultural extension,
good governance (corruption), HIV/AIDS. It was highly recommended the maximum number of
sectors to be monitored in one year should be two (02).
Monitoring implementation: when the training is through, the monitoring process will start
by visiting the responsible District Council Officer (civil servants) of a particular
chosen PRSP monitoring sector in order to review policy documents including district
sector plans and budgets. The team has to review them as well as financial reports (both
budget and expenditure reports, audit, evaluation reports, etc.). The team will then share
the relevant policy document with each other and familiarise themselves on what the policy
says in respect to how services are supposed to be provided in a particular sector.
The next step, after reviewing policy documents is to conduct focus group interviews with
users and providers, to determine the intensity of poverty at the district level or a
particular priority sector intervention that is under review from the way the people
themselves see it. This exercise has the objective of understanding poverty as experienced
by the poor and taking on board their proposal on how to reduce it. These interventions
have to be conducted around the sector(s) that has been chosen by a particular district to
be the entry-point for monitoring the PRSP. Before conducting the focus group interviews
the monitoring team has to determine what method(s) they will use, taking into account
costs, time, capacity and resources. Next step is to develop interviews guidelines.
Thereafter, sampling follows; considering both the place of the study and target groups.
Having done the above, the interviews will be conducted. These interviews will be done at
ward and district level with decision making committees, service provision facilities,
staff employed to provide services, users, non-users, ordinary people, youth, women, men
groups, etc. Immediately after finishing field activities, the findings of the monitoring
activities will be analysed/synthesized and the data that comes-out will be documented in
a report, which has to be in simple language for easy understanding by an average person
and applied by policy makers. One component of the report must be recommendations which
are implementable given the available resources.
Having equipped itself with accurate and reliable information, the team will convene a
seminar with the full District Council and other key stakeholders. These include
religious, traditional leaders and other opinion makers such as retired politicians and
leaders of the business community. The result of the monitoring work done by CSOs will be
put forward and their recommendations which will help to curb the situation. CSOs will
then challenge the full Council to recommend steps and policy decisions that should be
taken to mitigate harmful effects of policy, budget gaps.
Once the pro-poor interventions/recommendations have been discussed by the full council
and recommendations have been issued, the task that remains is for CSOs to monitor how
District Civil Servants act on these recommendations (as directed by the district
leadership). An alliance may be built with the Chairperson of the District Council and
Members of Parliament in the follow-up activities. The chairperson of the Council can be
proposed to be chair of a joint CSO/District Council Follow-up Monitoring Committee. CSOs
will then ensure that these pro-poor areas/issues are incorporated in the District budget
for the following year. CSOs may ask to sit in the Budget Select Committees of the
District Council as observers, so as to monitor pro-poor funding in district budgets.
Once this has been successfully done then the monitoring process can move into monitoring
Meanwhile, the District Monitoring Team will synthesize their findings and forward it to
the macro-team for sysnthesing at the national level. Here under is the proposed
||Review the PRSP and identify its expenditure targets.
||End of June 2001
||Choose a sector which will act as an entry point for CSO monitoring
of the PRSP at the macro-level
||End of June 2001
||Macro Team/TCDD S/Committee
||Introduce CSO mission/objective in monitoring the PRSP to authorities of
the relevant sector ministry/MOF
||Mid July 2001
||Visit sector Ministry/MoF and identify funding budget gaps
||End of September 2001
||Macro-team sector CSOs
||Undertake a budget/expenditure analysis against the PRSP targets, or other
known sources of data and information such as TSED, CSO independent studies, other studies
by academicians and reports of CSO District Monitoring Teams.
||End of December 2001
||Develop close working linkages with District Monitoring Teams from nearby
Temeke, Ilala, Kinondoni, Dar es Salaam City, Kisarawe and Kibaha District Monitoring
||Hold quarterly meetings with stakeholders, decision makers and influential
people to review budget/expenditure analysis reports.
||Produce on synthesis report of District Monitoring Teams/Macro monitoring
||End of March 2002
||Submit the CSOs synthesis report to the Commissioner of Budget/MoF and the
Chair, Parliamentary Budget Select Committee.
||Mid April 2002
||Undertake a series of advocacy activities during the submission and debate
of budget estimates of the sector under review in Parliament
||July September 2002
||Work with the MoF/ Sector Ministry to revise budget guidelines to
determine indicators to monitor allocations/ impact
||Repeat the process outlined above by using another sector as an
||Same as previous year taking into consideration the budget cycle.
||Macro-team / District Monitoring Teams